CRB Procedure

Many queries on the subject of the Criminal Records Bureau procedure have been received recently. The following endeavours to cover the subject from an EBCS perspective only and how it impacts our members. Should you have any further queries please do not hesitate to contact Carol Watt-Sullivan at

Although the Protection of Freedoms Act 2012 has been recently passed (it updates the Safeguarding of Vulnerable Groups Act of 2006) it is gradually being enacted.  By the end of 2012 the Criminal Record Bureau and the Independent Safeguarding Agency will become the DBS (Disclosure & Barring Service).

From September 2012 the requirement on who needs a CRB has come into effect with the aim of reducing the number of people requiring a CRB.

Those Coaches who regularly work with children and Vulnerable Adults will still require a CRB at Enhanced Level, particularly if they are the lead coach for the sessions and supervising others.  Those coaches/ volunteers who help on these sessions may not need a clearance (this depends on the club doing a risk assessment as to how far the lead coach is able to adequately supervise [by way of overview] the other rinks in use), but might be requested to do so by their club.  it is suggested that any club with sessions which teach and coach children or vulnerable adults ensure that they have sufficient coaching staff with CRBs to ensure that should a coach with a CRB not be able to coach at a session, that there is always another coach to take over being in charge.

More detailed information can also be found on the Safeguarding web-site for the Family of Bowls – under the heading CRB Procedures.

What is it (CRB Procedure)?

It is a procedure where you pay an agency a fee to search the records of the Criminal Records Bureau and determine if you have any criminal convictions. Having ascertained that you have not then they issue you with a certificate stating this fact which you can then produce if requested to by any group or location where you are coaching. It is used primarily as a safeguard to assure organisations that you are a trustworthy person to work with Children & Vulnerable People. You are required to renew it every three years. It also acts as a good security measure for you as well so it is well worth having even from a self protection viewpoint.

Do we need to do it as Coaches?

Some local authorities will not allow you to coach on their premises (indoor at leisure centres or their outdoor greens) unless you can produce a current certificate.

The EBCS Constitution & Bye Laws state under Bye Laws point 1.4 Protection of Children & Vulnerable Adults

“Licensed coaches working with children and vulnerable adults must have attended an EBCS approved Child Protection awareness course and hold an Enhanced Disclosure certificate issued by the Criminal Records Bureau CRB. Such certificates shall be deemed valid for a period of three years from the date of issue. NGB guidelines shall be followed and written parental consents obtained at all times.”

What does this mean?

The approved Child Protection awareness course is of course the module contained in the Level 2 syllabus which you will have taken within your training.  In addition, a basic awareness of Child Protection is required at Level 1 (see Blue Manual) in order to keep yourself safe as a Coach and also ensure the safety of any Children or Vulnerable Adults you are helping.

Should you still hold an old White Instructors Certificate or an old “Green Certificate” or an old Advanced Certificate and you have not done an upgrade since 2003 then those certificates do not cover you to work with Children & Vulnerable Adults.

The EBCS does not insist that you must become CRB cleared to work with Adults. You are, however, requested to do so if you are working with Children and Vulnerable Adults on a regular basis throughout the ‘season’ (ie outdoor season or indoor season, as appropriate).  The definition of ‘regular basis’ can be found on the Family of Bowls Safeguarding web-site under Definitions.

How do I do obtain a CRB Clearance?

There are several routes available for Coaches licensed with the EBCS, according to the code of Bowls under which you work.  If you need a CRB clearance apply for an Application form.

Application form?

The Application Form comes with a set of explanatory notes to assist you to complete the form. It is not difficult to complete. The are also additional explanatory notes under the Government Home Office CRB web-site.

Bowls England & EIBA Ltd use TMG as their preferred supplier.  Once a form has been completed Documents can be send direct to TMG (you may prefer to send by secure posting) or you can arrange for your documention to be checked and verified on the CRB form by a licensed document verifier.  The cost of a CRB through TMG is £18 (which is the administration fee to TMG).

Bowls England – email
Moira.drost@bowlsengland.comThis e-mail address is being protected from spambots. You need JavaScript enabled to view it
or tel 01903 820222 or write to Moira at BE HO – Lyndhurst Road, Worthing, West Sussex BN11 2AZ, quoting your name, National Insurance number, club name and reason why you need a form.

EIBA Ltd – email
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or tel or write to Joanne at EIBA Ltd, David Cornwell House, Bowling Green, Melton Mowbray, Leics LE13 0FA tel 01664 481900 quoting your name, National Insurance number, Club name and reason why you need a form.

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HOWEVER, some EBCS Coaches have experienced difficulties in getting TMG to process their CRB and the EBCS Coach, after consulting with their club may wish to use the alternative route as used by EBF Coaches detailed below by contacting the EBCS Secretary.

<a '="" +="" path="" '\''="" prefix="" addy51329="" suffix="" attribs="">EBF - Coaches operating under the EBF code use the route that has been arranged by their NGB with British Crown Green.  Forms can be obtained from the EBF Child Protection Officer, John Heppel (address 14 Field Close, Workshop S81 0PF or email:
j.heppel@btinternet.comThis e-mail address is being protected from spambots. You need JavaScript enabled to view it
) quoting your name, National Insurance number, club name and reason why you need a form
OR by contacting the Hon Secretary, EBCS.
The cost of CRB through this route is £10 (which is the administration fee to BCGBA).  Please note that any Coach using the CRB route through BCGBA should NOT forward documents for checking to the BCGBA lead Authorised Signatory and that any document checker not sign in the space reserved for the Authorised Signatory.

If using the TMG route you will receive a self adhesive label with the address of a company called TMG on it with your application form.


CRB Clearance must be renewed every three years in line with the recommendations for sport generally and guidance provided by the Child Protection in Sport Unit (CPSU - part of the NSPCC).

Renewals follow exactly the same procedure as above.

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